Annual General Meeting

The AGM provides the ultimate authority of the Federation. Those attending are:

a. The Board of Directors
b. The Presidents of the Provincial and Territorial bodies recognized by the Federation; or,
c. Delegates appointed by a Provincial and/or Territorial body to attend the meeting
d. Professional staff (ex-officio)

The AGM is responsible for the General Policy and direction of the Federation. All matters of a General Policy nature at variance with the By-Laws of the Federation must be brought before, and voted upon, at the Annual General Meeting or at a Special General Meeting.

Board of Directors:

The Board is accountable to the AGM and the membership at large, and shall;

a. as a whole, and only as a whole, clearly establish organizational priorities relating to the mission of the Federation;
b. recruit and hire the President/CEO;
c. as a whole, and only as a whole, clearly establish limitations on the authority of the President/CEO in the areas of ethics and prudence, finance, risk management, personnel and fundamental management principles;
d. as a whole, or by a duly assigned sub-committee, establish the performance criteria of the President/CEO and evaluate same;
e. be the forum for appeal of any decision made by the President/CEO;
f. ensure that no individual Board member interferes with the management activities of the President/CEO unless directed by the Board as a whole to act on the Board's behalf;
g. individuals exercise their authority over the Federation’s affairs at duly constituted meetings of the Board and shall have the authority to act or speak on behalf of the Board only when so directed by the Board as a whole;
h. ensure that the direction and supervision of any staff member's activities, other than that of the President/CEO, is only done at the express direction of the President/CEO;
i. as a whole, and only as a whole, suspend or sanction regular members for disciplinary reasons;
j. be bound by the decisions and/or actions of the Board and Board solidarity shall be respected by each individual Board member;
k. disclosure of confidential information will be handled by appropriate disciplinary action;
l. as individuals, be fully committed to attending every meeting of the Board and any Committees of which they are a member;
m. as individuals, review all reports and other submissions circulated to them and take any necessary action within agreed upon or specified timelines;
n. Subject to Bylaw 14 (b), the membership fee shall be set by the Board of Directors and Regular Members shall be advised of a proposed fee increase 90 days prior to Board approval of the membership fee and shall be due on the date (s) set by the Board.

President/CEO:

The President/CEO shall:

a. have full operational authority and responsibility for the conduct of the affairs of the Federation unless explicitly and specifically limited by the Board. The President’s duties concerning the financial management of the Federation are more particularly set out in Annex A.

b. ensure that the affairs of the Federation are conducted in accordance with;
1. the By-Laws and Policy and Procedure Manual of the Federation.
2. applicable Federal and Provincial laws.
3. ethical and prudent behavior.
c. act as the Federation's primary contact and representative in all dealings with national and international sports organizations, the government and other funding agencies;
d. supervise the preparation of the Federation's annual budget in a manner consistent with the mandate of the Federation and any developmental or operational priorities established from time to time by the Board;
e. ensure that a comprehensive program of risk management is in place which adequately addresses all key operational aspects of the Federation and is regularly monitored, reviewed and updated, as more particularly set out in Annex A.
f. have the authority in extreme situations involving an athlete or coach to override the provisions of the Operational Policy & Procedures Manual or the Technical Regulations of the GCG where such policy, procedure, or technical regulations is contradictory or fails to adequately address a circumstance or would create a result which through no fault of a person would wrongfully hurt the person. In the event of such exercise of authority pursuant to this policy, the President shall file a written report with the Board of Directors and the exercise of the authority and the report will be reviewed at the next meeting of the Board of Directors. Any member of the GCG will have the right to appeal under Section 2.2(e) a decision of the President made pursuant to this Policy.

Standing Committees:

Standing committees are established by and responsible to the Board and are the permanent, ongoing functional committees of the Federation. They are:

a. Internal Audit Committee
b. Nominating Committee
c. Personnel Committee
d. Awards Committee

Program Committees:

a. Women's Artistic Gymnastics
b. Men's Artistic Gymnastics
c. Trampoline Gymnastics
d. National Development/Education
e. Rhythmic Gymnastics

The Program Committees shall have authority subject to policies established by the President & CEO to make and act upon all matters affecting only their respective program.

Other Committees:

Other committees e.g.. Appeal, may be struck from time to time at the direction of the President to accommodate short-term projects, events, studies, etc. The terms of reference and limitations of authority of these committees will vary and will be determined by the President & CEO.